Minutes

As per the Societies Act, a society's minutes are comprisied of passed resolutions and attending directors.

  • 2021

  • Jul 29

    AGM: Release 2020 End of Year Report and Financial Report

    Passed

    Proposition: Publicly Release 2020 End of Year Report and Financial Report

    Ayes: Dan Ballard, Erinn Atwater, Cecylia Bocovich, Cynthia Khoo, Norman Shamas, Sarah Jamie Lewis, Yuan Stevens, Kit

  • 2020

  • Jul 31

    AGM: Release 2019 End of Year Report and Financial Report

    Passed

    Proposition: Publicly Release 2019 End of Year Report and Financial Report

    Ayes: Dan Ballard, Erinn Atwater, Cecylia Bocovich, Cynthia Khoo, Norman Shamas, Sarah Jamie Lewis, Yuan Stevens, Kit

  • May 15

    Vote: Proposal to extend the staff designer's contract indefinitely

    Passed

    Proposition: Extend the 6 month design contract for the staff designer , Marcia, indefinitely and increase the position’s salary by 10%

    Ayes: Sarah Jamie Lewis, Erinn Atwater, Dan Ballard, Cecylia Bocovich, Yuan Stevens, Cynthia Khoo, Norman Shamas, Kit

  • May 15

    Vote: 10% salary increase for executive committee

    Passed

    Proposition: Increase salary of the executive committee (Sarah Jamie Lewis , Erinn Atwater, Dan Ballard) by 10%

    Conflict of Interest: Sarah Jamie Lewis, Erinn Atwater, Dan Ballard

    Ayes: Cecylia Bocovich, Yuan Stevens, Cynthia Khoo, Norman Shamas, Kit

  • Jan 22

    Vote: Proposal for adding Kit to the Board

    Passed

    Proposition: Adding Kit to the Open Privacy Board

    Ayes: Sarah Jamie Lewis, Erinn Atwater, Dan Ballard, Cecylia Bocovich, Yuan Stevens, Cynthia Khoo, Norman Shamas

  • 2019

  • Nov 01

    Vote: To increasee the Director of Engineering's salary

    Passed

    Proposition: Open Privacy will increase the hourly wage of the Director of Engineering to $20.78 an hour

    Ayes: Erinn Atwater, Cecylia Bocovich, Sarah Jamie Lewis, Yuan Stevens, Norman Shamas

    Conflict of Interest: Dan Ballard (Director of Engineering)

    Absent: Cynthia Khoo

  • Nov 01

    Vote: To increase the Research Director's salary

    Passed

    Proposition: Open Privacy will increase the hourly wage of the Research Director to $16.62 an hour

    Ayes: Dan Ballard, Cecylia Bocovich, Yuan Stevens, Norman Shamas

    Conflict of Interest: Sarah Jamie Lewis (Indirect), Erinn Atwater (Research Director)

    Absent: Cynthia Khoo

  • Nov 01

    Vote: To allocate budget for and begin search for office space

    Passed

    Proposition: Open Privacy will allocate $33,000 for the purpose of seeking office space for the period of 2 years. This budget may also be used for furnishing the office.

    Ayes: Dan Ballard, Erinn Atwater, Cecylia Bocovich, Sarah Jamie Lewis, Yuan Stevens, Norman Shamas

    Absent: Cynthia Khoo

  • Nov 01

    Vote: To allocate $8000 for a hardware procurement budget

    Passed

    Proposition: Open Privacy will allocate $8000 for purchasing server and development hardware for Open Privacy staff and organizational needs.

    Ayes: Dan Ballard, Erinn Atwater, Cecylia Bocovich, Sarah Jamie Lewis, Yuan Stevens, Norman Shamas

    Absent: Cynthia Khoo

  • Nov 01

    Vote: To hire a staff designer

    Passed

    Proposition: Open Privacy will hire a staff designer for 10 hours a week paid at $20.78 an hour. The initial contract will be for 6 months.

    Ayes: Dan Ballard, Erinn Atwater, Cecylia Bocovich, Sarah Jamie Lewis, Yuan Stevens, Norman Shamas

    Absent: Cynthia Khoo

  • Sep 23

    Vote: To approve and release Open Privacy's 2018 End of Year Report

    Passed

    Proposition: The Open Privacy executive committee produced a 2018 End of Year Report. This vote is to approve the report and release it publicly.

    Ayes: Dan Ballard, Erinn Atwater, Cecylia Bocovich, Cynthia Khoo, Sarah Jamie Lewis, Yuan Stevens, Norman Shamas

    Resultant Publications:

  • Sep 23

    Vote: To release Open Privacy's 2018 Notice to Reader to the public

    Passed

    Proposition: Open Privacy commissioned a Notice to Reader for 2018 in lieu of a full Audit. The vote is to approve releasing the report publicly.

    Ayes: Dan Ballard, Erinn Atwater, Cecylia Bocovich, Cynthia Khoo, Sarah Jamie Lewis, Yuan Stevens, Norman Shamas

    Resultant Publications:

  • Jul 29

    Vote: To increase staff pay to meet new BC minimum wage and backpay to date of increase

    Passed

    Proposition: BC has increased its minimum wage from $12.65 to $13.85 as of June 1st, 2019. We vote to increase staff pay to that level to be inline with the law and backpay employees to the start of June to that level (approx $288 each).

    Ayes: Dan Ballard, Erinn Atwater, Cecylia Bocovich, Cynthia Khoo, Sarah Jamie Lewis, Yuan Stevens

    Absent: Norman Shamas

  • Mar 19

    Vote: Commission a Notice to Reader engagement for 2018's Financial report

    Passed

    Proposition: Give the Executive Committee authority to commission a Notice to the Reader engagement in line with the estimate of $2000 as provided by Smythe CPA. The engagement is to ensure our accounting processes are in line with best practices, and while it would not constitute a formal audit of our financial accounts, it would allow us to publicly present financial statements and submit our annual report.

    Ayes: Dan Ballard, Erinn Atwater, Cecylia Bocovich, Cynthia Khoo, Norman Shamas, Sarah Jamie Lewis

    Abstain: Yuan Stevens

  • 2018

  • Sep 10

    Vote: Adopt Shatter Secrets project

    Passed

    Proposition: Adopt project proposal - Shatter Secrets

    Ayes: Sarah Jamie Lewis, Erinn Atwater, Dan Ballard, Cecylia Bocovich, Yuan Stevens, Cynthia Khoo, Norman Shamas

  • Sep 10

    Vote: Proposal for funding for OpSec project

    Passed

    Proposition: Funding Proposal - Op Sec

    Ayes: Sarah Jamie Lewis, Erinn Atwater, Dan Ballard, Cecylia Bocovich, Yuan Stevens, Cynthia Khoo, Norman Shamas

  • Sep 10

    Vote: Job Proposal - Research and Funding Director

    Passed

    Proposition: Job Proposal - Research and Funding Director

    Ayes: Dan Ballard, Cecylia Bocovich, Yuan Stevens, Cynthia Khoo, Norman Shamas

    Absent: Sarah Jamie Lewis, Erinn Atwater

    Notes: In discussion title was adjusted from “Research Director” to “Research and Funding Director”

  • Jul 12

    Vote: Job Proposal - Director of Engineering

    Passed

    Proposition: Job Proposal - Director of Engineering

    Ayes: Sarah Jamie Lewis, Erinn Atwater, Cecylia Bocovich, Yuan Stevens, Cynthia Khoo, Norman Shamas

    Absent: Dan Ballard

  • Jul 12

    Vote: Job Proposal - Executive Director

    Passed

    Proposition: Job Proposal - Executive Director

    Ayes: Dan Ballard, Cecylia Bocovich, Yuan Stevens, Cynthia Khoo, Norman Shamas

    Absent: Sarah Jamie Lewis, Erinn Atwater

  • Jun 06

    Vote: Proposal for adding Norman Shamas to the Board

    Passed

    Proposition: Adding Norman Shamas to the Open Privacy Board

    Ayes: Sarah Jamie Lewis, Erinn Atwater, Dan Ballard, Cecylia Bocovich, Yuan Stevens, Cynthia Khoo

  • May 08

    Vote: Proposal for funding Cwtch development

    Passed

    Proposition: Funding Proposal - Cwtch

    Ayes: Cecylia Bocovich, Yuan Stevens, Cynthia Khoo

    Absent: Sarah Jamie Lewis, Erinn Atwater, Dan Ballard

  • May 08

    Vote: Proposal for funding executive committee

    Passed

    Proposition: Funding Proposal - Executive Committee

    Ayes: Sarah Jamie Lewis, Erinn Atwater, Dan Ballard, Cecylia Bocovich, Yuan Stevens, Cynthia Khoo

  • Apr 07

    Vote: Add Cynthia Khoo to the Board

    Passed

    Proposition: Add Cynthia Khoo to the Open Privacy Board

    Ayes: Sarah Jamie Lewis, Erinn Atwater, Dan Ballard, Cecylia Bocovich, Yuan Stevens

  • Apr 04

    Vote: Endorse the Manila Principles

    Passed

    Proposition: To endorse the Manila Principles

    Ayes: Sarah Jamie Lewis, Erinn Atwater, Dan Ballard, Yuan Stevens

    Abstains: Cecylia Bocovich

  • Apr 04

    Vote: Add Yuan Stevens to the Board

    Passed

    Proposition: Add Yuan Stevens to the Open Privacy Board

    Ayes: Sarah Jamie Lewis, Erinn Atwater, Dan Ballard, Cecylia Bocovich

  • Mar 29

    Vote: Submit brief to CRTC Fairplay consultation

    Passed

    Proposition: Submit a brief to CRTC’s Fairplay consultation

    Dan Ballard: Aye

    Sarah Jamie Lewis: Aye

    Erinn Atwater: Aye

    Cecylia Bocovich: Aye

  • Mar 16

    Vote: Add Cecylia Bocovich to the board

    Passed

    Proposition: Add Cecylia Bocovich to the Board of Open Privacy

    Dan Ballard: Aye

    Sarah Jamie Lewis: Aye

    Erinn Atwater: Aye

  • Feb 18

    Vote: Final logo choice

    Passed

    Proposition: Use the eye zipper logo that has been our consistent favourite in informal polling during the logo design contest

    Dan Ballard: Aye

    Sarah Jamie Lewis: Aye

    Erinn Atwater: Aye

  • Feb 13

    Vote: What bank to use for banking

    Passed

    Proposition: Use Royal Bank as the bank of Open Privacy

    Dan Ballard: Aye

    Sarah Jamie Lewis: Aye

    Erinn Atwater: Absent

  • Feb 11

    Vote: Make Minutes Public

    Passed

    Proposition: Make meeting minutes public

    Erinn Atwater: Aye

    Dan Ballard: Aye

    Sarah Jamie Lewis: Aye

  • Feb 11

    Vote: Hire out logo production

    Passed

    Proposition: Use 99Designs to produce a logo

    Erinn Atwater: Aye

    Dan Ballard: Aye

    Sarah Jamie Lewis: Aye

    Addendum: No locks or keys. Color prefernce is pinks and purples

  • Feb 11

    Vote: Director Positions

    Passed

    Proposition: Director positions to be assigned as follows: Sarah Jamie Lewis as President, Erinn Atwater as Vice President, Dan Ballard as secretary and treasurer

    Erinn Atwater: Aye

    Dan Ballard: Aye

    Sarah Jamie Lewis: Aye

  • Jan 01

    Vote: Name Proposition

    Passed

    Proposition: The society should be henceforth known as the “Open Privacy Research Society”

    Erinn Atwater: Aye

    Dan Ballard: Aye

    Sarah Jamie Lewis: Aye